Statement on Access and Use of NaCTeM Data and Software

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This document contains the following sections:

  1. Data Privacy Statement
    1. General Undertaking
    2. Information Collected
  2. Agreement between NaCTeM and NLM on use of MEDLINE Database
  3. Terms and Conditions
    1. Notices and Disclaimers
    2. Accessibility

I. Data Privacy Statement

The National Centre for Text Mining recognizes the importance of protecting the privacy of anyone who uses the NaCTeM website. By visiting the website you consent to the collection and use by the National Centre for Text Mining of information about you in accordance with the terms of this privacy statement.

By filling in the National Centre for Text Mining registration form you are consenting to the National Centre for Text Mining retaining your personal data. From time to time we may wish to inform you of forthcoming events and activities within the field of text mining. Any data collected directly from you may be used by the National Center for Text Mining for generally improving the tools and service. This may include an invitation to participate in feedback or evaluation surveys.

If you prefer not to be notified of forthcoming events and activities or wish not to participate in such evaluation please email nactem@manchester.ac.uk - indicating that you prefer your email address to be removed from this list.

1.1. General Undertaking

The National Centre for Text Mining will:
  1. Respect your privacy and confidentiality.
  2. Only record your personal details in the manner and for the purposes set out in this Privacy Statement.
  3. Keep your personal details secure from unauthorized access, use or disclosure.
  4. Not sell, rent, trade or otherwise knowingly share or provide your personal information to any third party except insofar as legally obliged to do so.
  5. Only use your information in accordance with the terms of the Data Protection Act 1998.

1.2. Information Collected

1.2.1. Indirect collection:

The National Centre for Text Mining’s web server automatically collects standard information such as a user's IP address, browser type, operating system, access times. The National Centre for Text Mining does not use cookies to customise web page content. Cookies are small electronic files which a website can transfer to a users hard drive to identify a user and personalise their use of that website.

Any information collected indirectly will be used by the National Centre for Text Mining only: to monitor the volume, type and pattern of traffic using this website; to develop the design and layout of the website; and for other administrative and planning purposes.

1.2.2. Direct collection:

The National Centre for Text Mining collects personal information, such as a user's name and email address, which is provided voluntarily by a user when requesting any of the services provided by the National Centre for Text Mining.

All enquiries to the National Centre for Text Mining, whether by email, telephone, facsimile or otherwise may be recorded for the purposes of quality control. The National Centre for Text Mining will use such information as provided by you to answer enquiries and otherwise communicate with you. All communications from you and subsequent correspondence from the National Centre for Text Mining will be recorded and securely retained by the National Centre for Text Mining, it shall not retain the contents of any communications from you and subsequent correspondence for longer than is necessary having regard to the content and nature of such communications and correspondence. Contact details including your email address may be retained for the purposes of generally improving the services offered by the National Centre for Text Mining. This includes evaluation of the services.

Any information collected directly from users or visitors may be used by the National Centre for Text Mining for generally improving this website and the services offered.

Where you have provided your email address, the National Centre of Text Mining may occasionally send you, via email, information the National Centre for Text Mining considers would be of use or interest to you. Such information may include details of changes or updates to the services provided by the National Centre for Text Mining via this website or otherwise.

1.2.3. Links

This website contains hypertext links to third party sites. The National Centre for Text Mining is not responsible for the privacy policies operated by the owners of those sites and does not accept responsibility for any information obtained by third parties as a result of use by you of such hypertext links.

1.2.4. Privacy Statement Updates

The National Centre for Text Mining reserves the right to periodically update or modify this privacy policy. Any changes to this Privacy Statement will be posted on this website so that users are always aware of the information collected, the reasons for such collection and the purposes, if any, to which the National Centre for Text Mining may put such information. The National Centre for Text Mining encourages users who may have specific concerns about the gathering or use of any such information to view this Privacy Statement regularly.

1.2.5. Access to Information

Any user may require that this information be removed from the database of the National Centre for Text Mining by writing to
nactem@manchester.ac.uk. The National Centre for Text Mining will correct any inaccuracies in such information as soon as practicable after being notified of them in writing.

II. Agreement betwen NaCTeM and the United States National Library of Medicine on Use of MEDLINE Database

The National Centre for Text Mining has established an agreement with the United States National Library of Medicine (NLM) regarding use of NLM's MEDLINE(R) database. The attention of users of our tools and services that are based on MEDLINE(R) is drawn to the following conditions and provisions:

"NLM represents that the data provided under the Agreement with the National Centre for Text Mining were formulated with a reasonable standard of care. Except for this representation, and as otherwise specifically provided in this Agreement, NLM makes no representation or warranties, expressed or implied. This includes, but is not limited to, any implied warranty of merchantability or fitness for a particular purpose, with respect to the NLM databases, and NLM specifically disclaims any such warranties and representations."

"The duplication, resale, or redistribution of MEDLINE(R) data obtained under the Agreement between NLM and the National Centre for Text Mining must conform to fair use guidelines and U.S. and international copyright law."

"Unless otherwise prohibited, organizations or institutions may download small amounts of NLM-produced citations for redistribution. For MEDLINE(R), this is about 1,000 per month or 12,000 records for each year of coverage. For other MEDLARS databases, it is approximately 25% of the records in the file except for AIDSLINEŽ, AIDSTRIALS, and AIDSDRUGS which may be downloaded in their entirety. Since NLM makes corrections and enhancements to and performs maintenance on these records at least annually, you should plan to replace or correct the records once a year to ensure that they are still correct and searchable as a group."

"NLM databases are produced by a U.S. government agency and as such the contents are not covered by copyright domestically. They may be copyrighted outside the U.S. Some NLM produced data is from copyrighted publications of the respective copyright claimants. Users of the NLM databases are solely responsible for compliance with any copyright restrictions and are referred to the publication data appearing in the bibliographic citations, as well as to the copyright notices appearing in the original publications, all of which are incorporated by reference. Users should consult legal counsel before using NLM-produced records to be certain that their plans are in compliance with appropriate laws. All records must be identified as being derived from NLM databases."

III. Terms and Conditions

3.1. Notices and Disclaimers

The National Centre for Text Mining has taken all reasonable care to ensure that the information contained in this website is accurate on the stated date of publication or last modification.

It is possible that the information provided by this web site may be out of date or incomplete. It is advisable that you verify any information from this website before relying on it. If you are aware of any mistakes within the site, please contact the NaCTeM Helpdesk by email: nactem@manchester.ac.uk.

The tools and services on this site may not be available, fail or provide inaccurate results at anytime. Should this occur, please contact the NaCTeM Helpdesk via email at nactem@manchester.ac.uk.

The National Centre for Text Mining assumes no responsibility or liability for any loss or damage suffered by users caused by any information and material contained on this website, any third-party site you may access through this site and any malperformance of the software provided by this site. Users shall be solely responsible for compliance with any copyright restrictions which apply to any third-party materials and software accessible via this site.

All materials and software provided by this website are subject to copyright and other proprietary rights.

3.2. Accessibility

We try to make our website both usable and accessible. If you have any problems accessing the information that you're looking for, please contact the NaCTeM Helpdesk, email nactem@manchester.ac.uk. We will endeavour to provide the information in a format that is suitable to you.

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